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Asset Management Company

Company Overview

Name HEIWA REAL ESTATE Asset Management CO., LTD.
(business name changed from Canal Investment Trust Co., Ltd. on July 1, 2010)
Main Office Kabutocho Heiwa Bldg. No.2
9-1 Nihonbashi-kabutocho, Chuo-ku, Tokyo, JAPAN 103-0026
Established March 24, 2000
Capital ¥295,575 thousand
Major Shareholders HEIWA REAL ESTATE CO., LTD. (100%)
Directors President & Representative Director Takaya Ichikawa
Executive Managing Director, Investment Management Division General Manager Satoru Yamanaka
Managing Director, Business Planning Division General Manager, Business Administration Dept. General Manager Masanori Hirano
Managing Director Norio Iwasaki
Managing Director Tomoharu Nakao
Auditor Naoto Kato
Business Lines Investment Management Services
Registrations, Licenses Financial Instruments Business Reg. No. 316, Director-General, Kanto Finance Bureau (Financial Instruments and Exchange Act)
Building Lots and Buildings Transaction Business Lic. No. (4) 79529, Governor of Tokyo
Discretionary Transaction Agent Lic. No. 8, Minister of Land, Infrastructure, Transportation and Tourism

History

Date Event
March 24, 2000 Crescendo Co., Ltd. established
March 23, 2001 Acquired license based on Article 3 of the Building Lots and Buildings Transaction Business Act as a building lot and building transaction agent
(Lic. No. (1) 79529, Governor of Tokyo)
May 24, 2001 Business name changed from Crescendo Co., Ltd. to Canal Investment Trust Co., Ltd.
July 3, 2001 Licensed as a discretionary transaction agent under Article 50.2 of the Building Lots and Buildings Transaction Business Act
(Lic. No. 8, Minister of Land, Infrastructure, Transportation and Tourism)
July 24, 2001 Licensed as a general real estate investment advisor under Article 6.3 of the Regulations for Registration of Real Estate Investment Advisory Businesses
(Gen. Lic. No. 000011, Minister of Land, Infrastructure, Transport and Tourism) (Note 1)
September 14, 2001 Approved as an investment trust corporation asset manager under Article 6 of the former Investment Trust and Investment Corporation Act
(Lic. No. 12, Prime Minister)
September 14, 2001 Filed for concurrent services as an investment advisor for investments related to special assets based on Article 34.10 (2) of the former Investment Trust and Investment Corporation Act (Note 2)
April 19, 2002 Became a member of the Investment Trusts Association, Japan
March 23, 2006 Licensed as a building lots and buildings transaction business entity based on Article 3 of the Building Lots and Buildings Transaction Business Act
(Lic. No. (2) 79529, Governor of Tokyo)
September 30, 2008 Acquired deemed registration as a financial products transaction firm (investment management services) based on Article 159 of the Supplementary Provisions of the Partial Revision of the Securities and Exchange Act
(Lic. No. 316, Director-General, Kanto Finance Bureau (Financial Instruments and Exchange Act))
October 19, 2009 Became wholly owned subsidiary of HEIWA REAL ESTATE CO., LTD.
July 1, 2010 Changed business name from Canal Investment Trust Co., Ltd. to HEIWA REAL ESTATE Asset Management CO., LTD. (present name)
October 1, 2010 Entered into an absorption-type merger with Japan Single-residence Asset Management Corp.
March 23, 2011 Licensed as a building lots and buildings transaction business entity based on Article 3 of the Building Lots and Buildings Transaction Business Act
(Lic. No. (3) 79529, Governor of Tokyo)
March 23, 2016 Licensed as a building lots and buildings transaction business entity based on Article 3 of the Building Lots and Buildings Transaction Business Act
(Lic. No. (4) 79529, Governor of Tokyo)
(Note 1)
As of July 25, 2006, the Asset Management Company is no longer registered as a general real estate investment advisor (registration expired and not renewed).
(Note 2)
At present, the Asset Management Company is not engaged in the business of offering investment advisory services for investments related to special assets.

Management Structure

Management Structure Real Estate Investment Department Office Investment Management Department Residence Investment Management Department Planning&Finance Department Business Management Department Compliance & Risk Management Office Internal Audit Office

Real Estate Investment Department
  • Manage Investment Committee Office
  • Investment strategy,investment standards
  • Create,implement plans to purchase/sell assets
  • Risk management for asset purchases/sales
  • Select property management companies when purchasing assets
  • Collect,survey/analyze information related to real estate leasing/transaction markets
Office Asset Management Department and Residence Asset Management Department
  • Manage Investment Committee Office
  • Create implement plans for managed asset operations
  • Risks management for managed asset operations
  • Create,manage profit statements by property
  • Choose property management companies
  • Collect,survey/analyze information related to real estate leasing/transaction markets
Planning&Finance Department Services for the Investment Corporation
  • Create management plan, revenue plan, dividends policy, and asset management plan; Manage budget
  • Collect,survey/analyze information related to the business environment,market,other REITs,etc.
  • Create,modify management guidelines
  • Capital acquisition/management
  • Financial management
  • Negotiate with rating organizations
  • General services provider (asset management) related matters
  • IR/information disclosure
  • Create/manage Investent Corporation Website
  • Create disclosure documents
  • Manage investor information
  • Respond to complaints by investors
  • General services provider (investor roster, etc. manager) related matters
Business Administration Department Services for the Investment Corporation
  • Form, alter asset management contracts
  • Financial closing
  • Support for General Investors'Meeting,Board of Directors
  • General services provider (accounting, taxation, organization management) related matters
Services for the Asset Management Company
  • General affairs,accounting,human resources
  • Interface with oversight agencies, other related groups
  • Licenses,registrations,other filings
  • Operations for General Shareholders'Meeting,Board of Directors
  • Information security,information systems equipment operation/maintenance/administration
  • Systemrisk management
Compliance & Risk Management Office
  • Manage Compliance Committee Office
  • Develop, manage internal rules
  • Monitor, examine compliance with laws and regulations
  • Manage corporate information
  • General risk management
  • Create, supplement internal controls
  • Implement compliance-related employee education
  • Accept, respond to complaints, problems, etc.
  • Cooperate with internal audits
  • Response to antisocial entities/forces
  • Manage Disciplinary Committee Office
  • Other compliance and risk management operations
Internal Audit Office
  • Plan, propose internal audit policy
  • Conduct internal audits
  • Direction, improvement recommendations, and proposals based on internal audit results
  • Plan, manage independent inspections
  • External auditor support

Investment Management Decision-Making Structure

(A) The following provides an overview of the process from preparing and submitting a review document for making decisions regarding assets under management to the decision itself:

Investment Management Decision-Making Structure

  1. (1) The General Manager of the Planning & Finance Department, the General Manager of the Office Asset Management Department and the General Manager of the Residence Asset Management Department prepare review documents for the said policy or plan for submission to the Investment Committee when establishing or altering the management guidelines, portfolio plans, current business plans, maintenance plans, etc.
  2. (2) The Investment Committee deliberates the said policy or plan and if there are issues, it is returned to the head of the related division for revision(s). If the said policy or plan has passed through the Investment Committee, it shall be allowed to be submitted to the Compliance Committee.
  3. (3) With respect to the said policy or plan which has passed through the Investment Committee, the Compliance Committee deliberates whether there are any compliance issues in light of related laws and regulations, the “Management Guidelines” and internal rules. Any measures judged to have issues during deliberations are returned to the General Manager of the related division for revision(s).
  4. (4) The General Manager of the related division refers to the Board of Directors the policy or plan that has passed through the Compliance Committee and attaches results of deliberations conducted at sessions of the Investment Committee and Compliance Committee alongside it. The Board of Directors then makes a final decision concerning the said policy or plan.

(B) The following provides an overview of the process from preparing and submitting a review document for making decisions regarding acquisition or sale, etc. of assets under management:

Investment Management Decision-Making Structure

  1. (1) The General Manager of the Real Estate Investment Department creates an investment asset acquisition/sale review document for submission to the President and Representative Director, based on management guidelines, portfolio plans and current asset management plans.
  2. (2) The chair of the Compliance Committee (Chief Compliance Officer) convenes a session of the Compliance Committee to verify whether there are any compliance issues (legal/regulatory) or transactions involving interested parties and HEIWA REAL ESTATE REIT, Inc..
  3. (3) After approval by the President and Representative Director, the Real Estate Investment Department issues a Request for Settlement/Purchase Certificate or Sales Term Sheet, and begins negotiations with the seller or purchaser.
  4. (4) The General Manager of the Real Estate Investment Department creates a review document for executing the purchase/sales agreement, and submits it together with a copy of the approved review document (2., above) to the Investment Committee.
  5. (5) The Investment Committee deliberates on the results of due diligence and the terms of the transaction based on the internal approval memo referred to in the previous paragraph. Transactions deemed as having issues by the Investment Committee are sent back to the General Manager of the Investment Management Division for revision(s). Transactions that have passed through the Investment Committee are allowed to be submitted to the Compliance Committee.
  6. (6) Based on internal approval memos that have passed through the Investment Committee and based on the results of due diligence and compliance check lists, the Compliance Committee deliberates that the details of the internal approval memo approved by the President and Representative Director and the actual agreement are consistent, and that the terms of the transaction are legal and appropriate. Transactions deemed as having compliance issues by the Compliance Committee are sent back to the General Manager of the Investment Management Division for revision(s). Transactions that have passed through the Compliance Committee are forwarded to the Board of Directors for a final decision.

(C) Processes for deciding the execution of management or leasing of investment assets, or any other processes that are not referred to under 2. of these Guidelines, shall follow investment asset management bylaws and other related bylaws.

Asset Management Company Website

HEIWA REAL ESTATE Asset Management CO., LTD. Website

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